• Information about FERPA

    Clackamas Community College adheres to and is committed to honoring all state and federal laws pertaining to the privacy and confidentiality of your directory information and academic record. You have the right to restrict access to information if you so choose. Please refer to the following in regards to the release and restriction of directory information. 

  • Release of Information

    The Family Educational Rights and Privacy Act (FERPA) provides students with specific rights regarding their academic records. They are as follows:

    • The right to inspect and review your records. You may request to review your records by submitting a written request to the Office of Admissions, Registration and Records or other school official having custody of such records.
    • The right to seek amendment to your record if you believe it to be inaccurate, misleading or in violation of your privacy rights. Requests for amendments must be in writing and must describe the specific item or record you wish to have amended. You must also include the reasons why the amendment is justified. 
    • The right to consent to disclosure of personally identifiable information contained in your academic records, except when consent is not required by FERPA. FERPA does not require a student's consent when disclosure is to school officials with legitimate educational interests (See AR 6-96-0031). Additionally, consent is not required by FERPA in the instances where a person or company with whom the college has contracted or appointed as its agent and/or students serving on official committees have legitimate educational interest. A school official has a legitimate educational interest if the official needs to review an academic record in order to fulfill his/her professional responsibilities. 
    • The right to file a complaint with the Department of Education, Family Compliance Office concerning alleged failures by the college to comply with the FERPA requirements. 

    FERPA allows colleges to disclose your directory information without consent. If you do not want this information released, you must submit a request with the Office of Admissions, Registration and Records. See Requesting to Restrict the Release of Directory Information below.  

    Directory Information

    Clackamas Community College has established an institutional policy to release limited directory information as defined in the Family Educational Rights and Privacy Act (FERPA). The following information will be released upon verbal request to anyone: 

    • Your enrollment status 
    • Verification of certificate or degree award 
    • Residency Status 
    • Major 
    • Athletic participation – name, height, and weight of team members 

    The following information may be released by the Dean of Academic Foundations and Connections, the Vice-President of Instructional and Student Services or Registrar:

    1. Student Name, Address, Telephone Number 
    2. Class location to Public Safety in case of health or safety emergencies. 

    Exceptions to the above may include but are not limited to: 

    • Release of alumni names and addresses to our Foundation office for communication with CCC graduates; 
    • The release and posting of names of students receiving academic honors/awards;  

    Student athletes may sign a release of information form through the Athletic Department for the release of information regarding registration activity, grades and access to records by their coach or the athletic director. 

      Students employed with the college that have access to student records receive FERPA training and are asked to read and sign an institutional confidentiality statement of understanding. Directory information for use within the college is permitted in accordance with FERPA guidelines. Disclosure within the college does not constitute institutional authorization to transmit, share or disclose any or all information received to a third party. 

    Requesting to Restrict the Release of Directory Information
    You may restrict the release of directory information as mentioned above by submitting a Permission to Release Education and Student Financial Record Information request form with the Office of Admissions, Registration and Records. This restriction will remain in place until you ask for removal. It will remain in place even after you graduate or have stopped attending. 
    Solomon Amendment Disclosure
    The Solomon Amendment requires by law that the college release: student name, address, telephone number, date of birth, educational level, academic major and degrees awarded upon request from recruiters of the branches of the U.S. military. If you request that this information not be released, CCC will not release to military recruiters or other parties except as noted in this publication or upon written permission from you. 
  • Contact our Office of Admissions, Registration and Records

    Oregon City - 19600 Molalla Avenue, Oregon City, Oregon 97045

    Email us: registrar@clackamas.edu

    Call us: 503-594-6100

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